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Collage HR Overview

Easy to use HRIS that will save you countless hours

Everything you need to manage your team’s HR in one place
Ditch the spreadsheets and start managing your employee data with a dynamic, intuitive and feature-rich HRIS that streamlines HR from end to end
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Tools to manage and measure performance for the whole team
Any manager will tell you that running performance reviews using static documents is a giant headache. Collage enables managers to conduct more meaningful review sessions with a fraction of the effort.
  • 360 degree reviews
  • Goal management
  • Recurring checkins
  • Team surveys
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Attract top candidates and simplify your hiring process
Our embedded Applicant Tracking System (ATS) streamlines the process of recruiting and hiring new team members so that businesses can look more professional, spend less time recruiting and make better hiring decisions.
  • Custom job site
  • Offer letters
  • Candidate database
  • Interview Pipelines
  • Candidate communication
  • Job board integrations
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Spend way less time on payroll tasks
Are you tired of running payroll yourself? Access our team of payroll experts who can help ease the burden and ensure your payroll gets done right. Choose from one of our service packages based on your needs.
  • Payroll data sync with leading providers
  • Implementation support
  • Access a dedicated payroll manager
  • Payroll year-end support
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Put your benefits administration on autopilot
Manage your benefits plan administration from end to end directly within Collage HR, which eliminates the need for double-data entry and cuts down on costly enrollment errors. Plus, drive employee engagement and experience by delivering a seamless benefits onboarding experience.
  • Online enrollments
  • Benefits summary portal
  • Instant benefits reports
  • Dependent management
  • Sync HR data with benefits carrier
  • Works with most Canadian benefits providers
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Time Off Tracking

Simplifying time off for employers and employees

Automate time off management for your organization with Collage HR. Our mobile friendly platform simplifies the process for employees, managers, and HR administrators alike.

See Time Off
Automatic, real-time time off balances
Our time off calculation module is designed to account for accrual rules, statutory holidays, annual carryovers, and other factors, ensuring every balance is accurate and up-to-date.
Custom time off types
Effortlessly establish Flexible Days, Work from Home days, Continuing Education days or any other time off category of your choice.
Track both PTO and leave statuses
Effortlessly track your employees' paid time off such as vacation and sick leave, as well as formal leave such as short term disability and parental leave.
One-click usage reports
Save time and gain valuable insights with Collage HR's ready-to-use PTO reports. Our time off reports provide powerful data on your team's work habits, allowing you to measure and drive the cultural impact of your PTO policies.
Easy requests and approvals
Approvals are just one click away, once an employee logs in and submits a request, their manager will immediately receive an email notification.
Custom policy groups
By leveraging our time off rules, you can easily establish vacation entitlements and approval workflows that align with your organization's needs.

Recruiting (ATS)

Experience streamlined and effortless hiring with our intuitive solution

Recruitment can be challenging and time consuming. With Collage's Applicant Tracking System, you can streamline the process, attract a wider range of candidates, and present an attractive brand to prospective employees.

See Recruiting
Launch your own job site in minutes
‍
Gain immediate access to comprehensive insights and dynamic data visualizations through our pre-built library of tailor-made and filterable reports, including personnel, demographic, tenure, payroll reconciliation, benefits enrolment reports, and much more.
Dynamic interview pipelines
‍
Create customized interview stages, efficiently store and arrange notes and files, invite Hiring Collaborators for comprehensive team-wide visibility into the hiring process, and even issue offers straight from the interview pipeline.
Automated candidate communication
Streamline your communication strategy through automatic responses and dynamic email templates.
Generate, send and sign offers
Draft highly professional-looking offer letters in just a few clicks. Track the status of each offer: from delivery to acceptance or decline, you'll always know where you stand.

Digital Onboarding

Easily onboard new hires with just a few clicks

Make the most of your new hire's first day using Collage HR. Our automated, reusable workflow takes care of employee forms so you can focus on making a lasting impression.

See Digital Onboarding
Automated employee data collection
Our dynamic document templates feature employee and employer e-signatures, read or acknowledgment receipts, and automatic saving to the employee profile.
Employment documents and e-signatures
Simplify your onboarding process with our dynamic document templates and e-signatures for both employees and employers. Ensure compliance and peace of mind with read or acknowledgment receipts and automatic document saving to employee profiles.
New hire training
Our reusable program banks enable you to set dynamic due dates based on hire dates and deliver engaging multimedia programs. Set quiz questions or acknowledgement receipts to ensure their understanding of the material.
Onboarding and offboarding task management
Easily delegate onboarding tasks to multiple team members, ensuring a seamless integration for your new hire. Enjoy the flexibility of custom task banks and personalized assignment options, along with dynamic task due dates.
Integrated benefits enrolment
Streamline your benefits enrolment process. Collage HR allows employees to efficiently complete their enrolments during onboarding, saving valuable time for your managers and HR teams. New hires can be conveniently enrolled in the appropriate class or division with just a few clicks during onboarding.
Automated federal and provincial tax forms
Simplify the onboarding process with intuitive submission of TD1 and TD1X tax forms, ensuring that payroll teams have accurate information for their first pay run. Our dynamic form fill and auto-save feature simplify the process, and we provide embedded forms for all provinces, making it easy for employees to comply with tax regulations.

Employee Records

The center of truth for your employee data

Easily manage and improve employee data with Collage while gaining access to valuable HRIS insights. Say goodbye to tedious double-entry by syncing employee data with your benefits and payroll provider.

Employment records & job progression
Track all individual job changes over time, including start dates, compensation structures, locations, departments, managers, and customizable data fields.
Employee self-update portal
Easily add and update personal information, including address, emergency contact info, name preferences, banking information, benefits enrolment, dependent information, and custom fields.
Document storage and e-signatures
Employees can quickly sign or acknowledge important employment documents, which are automatically stored in their profiles.
Custom fields & reminders
Track important information with customizable fields tailored to your team and company's needs.
Offboarding and leave status
Keep track of employee benefits, document reasons for leave or termination, and reassign management roles and permissions for smooth transitions.
Team calendar integrations
Our HRIS is compatible with Google Calendar, Microsoft Outlook, and Apple iCal.

Employee Engagement

Built to bolster team engagement

With a suite of features that include announcements, surveys, and check-ins, get the most out of your workforce and measure their engagement to drive productivity and success.

See Employee Engagement
Interactive Announcements
Engage your staff through interactive posts and customizable notification groups while promoting heightened visibility.
Surveys
Create unlimited team surveys and choose
between anonymous or individual responses.
Recurring Check-Ins
Enjoy the flexibility to customize question sets, intervals and access a historical record of check-ins by manager.
Activity Feed
From task reminders to upcoming birthdays, anniversaries, and company-wide announcements, our customizable feed ensures your team never misses a beat.

Employee Training

Customize employee training for your business

Streamline online employee training programs for new hires and those already on board. With our cutting-edge management tools, training programs have never been easier to oversee and navigate.

See Employee Training
Enrol new hires or existing staff
Easily enrol new hires into training programs through our user-friendly onboarding workflow.
Multimedia content delivery
Choose the format that works best for you. Our training program allows you to include links, file attachments, and embedded videos which allow for a dynamic and engaging learning experience.
Quizzes and acknowledgements
Test the effectiveness of your training and gauge your team's attention with multiple choice questions that can be easily added to the end of your program.
Track completion
HR admins can easily monitor the completion rate of training programs for their staff to ensure they're on track. In addition, exporting training program status reports in the Reports section allows for easy sharing with third-party stakeholders.

Performance Management

Revolutionize your performance reviews

Transform the way you manage your workforce with improved effectiveness and simplicity. Collage HR streamlines performance management at your organization, increasing your ability to foster your employees' full potential.

See Performance Management
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360 degree reviews
360 Reviews module is your secret weapon for conducting efficient, customizable, and holistic employee performance evaluations. With our seamless process, you can tailor review templates, create specific question types, and manage groups effortlessly. Get real-time feedback from managers, peers, and employees, track progress, and export/print your review history.
Recurring check-ins
Our Check-Ins module enables managers and employees to hold regular 1:1 feedback sessions, ensuring structured and meaningful discussions concerning goals and feedback.
Goal setting and tracking
Track and enhance your team's productivity with Collage HR's Goals module. Create numerical targets for each team member, and monitor their progress over time.

HR Reporting

Transform your HR data into actionable insights

Maximize your productivity by focusing on data analysis and not data consolidation. With Collage, you can seamlessly create critical HR, payroll, and benefits reports.

See HR Reporting
Reports library
Gain immediate access to comprehensive insights and dynamic data visualizations through our pre-built library of tailor-made and filterable reports, including personnel, demographic, tenure, payroll reconciliation, benefits enrolment reports, and much more.
Build your own custom reports
Our extensive library of data fields and filters allows you to create reusable custom reports tailored to your needs.
New hire training
Our reusable program banks enable you to set dynamic due dates based on hire dates and deliver engaging multimedia programs.
Onboarding and offboarding task management
Easily delegate onboarding tasks to multiple team members, ensuring a seamless integration for your new hire.
Integrated benefits enrolment
Streamline your benefits enrolment process. Collage HR allows employees to efficiently complete their enrolments during onboarding, saving valuable time for your managers and HR teams.
Automated federal and provincial tax forms
Simplify the onboarding process with intuitive submission of TD1 and TD1X tax forms, ensuring that payroll teams have accurate information for their first pay run.

Payroll Services

Simplify your payroll processing

Efficiently manage employee pay, tax remittances, and record-keeping with our seamlessly integrated platform. Eliminate the hassle of dual entry and save valuable time.

See Collage's Payroll Solutions
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Make HR and payroll work together
Collage HR connects with Canada's top payroll providers by eliminating tedious manual data entry and significantly reducing the occurrence of errors.
We adapt and grow with your business
Simplify administration with Payroll Sync, or opt for the full white glove experience with Full-Service Payroll. Our team of experts will be there to make payroll work for you.
Solving the pain without migrating software
Keep your current payroll software, or we’ll help you set up the perfect platform that fits your needs (at a pretty great price too).
Payroll Data
Sync
Pay run setup and execution
ROE preparation and filings
Benefits
Deductions
RSP
contributions
Dedicated Payroll Manager
Year-end reporting, review and audits
Bonuses, commissions and allowances

Benefits Administration

Your integrated benefits solution

Experience a streamlined and comprehensive benefits process for both HR administrators and employees with our paperless, automated system. No more manual data entry, late enrolments or employee confusion. Improve efficiency and simplify your benefits management with our integrated solution.

See Benefits Administration
We don't replace your benefits advisor
Unlike many of our competitors, at Collage we partner with your advisor rather than force you to move your business. Unlock the power of digital benefits administration without losing your trusted relationships.
Benefits enrolments from within your HRIS
Collage HR simplifies benefits enrolment by integrating it into the employee onboarding process. This means new hires complete enrolment before their first day and the information is automatically sent to your carrier(s).
Ongoing HR data sync
Experience effortless management of your benefits plan, while your team evolves. Our intelligent benefits administration system not only solves enrolments for you, but also significantly reduces the time and effort required to maintain your benefits plan.
Benefits plan summary portal for employees
Accessible right from the HRMS, the benefits plan summary portal includes a detailed breakdown of coverage types, along with links to relevant claims portals, downloadable booklets, and multi-provider support.
Built-in benefits compliance
Reduce the risk of costly errors that could harm both your business and your employees with smart forms, automated waiting periods, and improved visibility into plan administration.
Dependent management
Simplify the task of adding dependents for your team members who are getting married or having children. They can update their dependent status directly within the HRMS (Human Resources Management System).
Switch providers without re-enrolment
With Collage HR, you can switch carriers without going through a costly re-enrolment process. This empowers you to choose the best provider for your team's changing needs.
Benefits data at your fingertips
Stay on top of your benefits with our convenient benefit update digest, benefits coverage reports, dependent status reports, and personalized custom benefits reports.
How we're different

Making payroll, benefits and HR work together

We understand HR doesn't work in isolation.

With Collage HR, you can connect your HR system to leading third-party payroll and benefits providers. Get all the advantages of sync without leaving behind your trusted benefits advisor or undertaking a painful payroll migration.

See how we’ve helped Canada’s top growing companies

Whether you’re starting up, scaling up or modernizing your workplace, Collage HR offers flexible tools that scale with your needs
Shawna Steward profile
Shawna Stewart
VP People Operations
Financial Technology
Financial data API company Railz Financial uses Collage HR to recruit, onboard and manage people ops for their fully distributed team of 50+ staff
Recruiting
Onboarding
Core HR
Time Off
Gabe de Puyjalon profile pic
Gabe de Puyjalon
Head of Operations
Aerospace
Read how Leonardo Canada – Electronics successfully scaled their team by 300% with the help of Collage HR
Recruiting
Onboarding
Time Off
Core HR
Payroll Sync
Max Sanchez profile pic
Max Sanchez
Director, People Operations
Media & Entertainment
Narcity Media Group is one of the fastest-growing digital media publishers for millennials in North America. Read how they used Collage HR to scale their team
Recruiting
Onboarding
Time Off
Core HR
Full-Service Payroll
Vince Kwong profile pic
Vince Kwong
Director, Finance and Administration
Non-Profit | Media & Entertainment
Learn how the largest non-profit professional media arts organization in Canada uses Collage HR to efficiently manage their people operations
Recruiting
Onboarding
Time Off
Core HR
Payroll Sync

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