Time off tracking doesn't have to be a chore

Use Collage HR to put time off management on autopilot for your employees, managers and HR administrators. Our mobile-friendly time off suite is easy to use but packed with powerful features and customization capabilities.

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Automatic, real-time time off balances

Eliminate confusion over time off balances for good. When your team uses Collage HR to request and approve time off, you'll always have access to accurate balances from any device. Our powerful time off calculation engine ensures that balances accurately account for accrual rules, statutory holidays, annual carryovers and more.

Employees, managers and HR admins can see accurate balances for each time off account and an audit trail of time off calculations with a few clicks.

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Personal time off portal on a white laptop

Custom time off types

We know everyone is entitled to Vacation and Sick Days, but many modern companies offer other types of time off to attract top talent. With Collage HR, you can easily set up Flex Days, Work from Home days, Continuing Education days or any type of time off entitlement you'd like.

Each time off type you create comes with custom rules, meaning the power is in your hands to offer a highly flexible time off program that will be easily tracked with Collage HR.

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Custom time off settings on a white laptop

Easy requests and approvals

Collage HR drastically simplifies the process of requesting and approving time off between managers and employees. When an employee logs into Collage HR and enters a request, their time off manager will automatically receive an email prompting them to approve or deny with one click.

  • One-click approvals
  • Email reminders and automated follow-up
  • Option to set automatic approval
  • Option to set multi-step approvals
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Request time off form on a white laptop

Custom policy groups

With Collage HR, you can easily create custom time off rules for different groups of employees. For instance, set different vacation entitlements, approval workflow rules for your executive team members.

Whatever your time off policies are, Collage HR's powerful rules engine will do the heavy lifting for you.

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Time off policy settings on a white laptop

Track both PTO and leave statuses

Track both paid time off (vacation, sick leave etc) as well as formal leave (short term disability, parental leave etc). Collage HR helps you stay compliant by recording protected leave in an accurate and compliant manner.

Time off management is even more powerful for clients who take advantage of Collage HR's Payroll Sync or Benefits Administration services. With these enabled, staff who go on leave will have their leave status automatically synced to your benefits provider and payroll system, ensuring that pay and coverage will always be accurate.

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Personal job information leave information on a white laptop

Calendar integrations

Easily connect Collage HR to your work calendar to conveniently view the time off scheduled for your team. Admins have the option to create custom calendar feeds for teams, departments or locations so that larger teams can cut down on the calendar clutter and track what matters most to them.

Supported Calendars:
- Google Calendar
- Microsoft Outlook
- Apple iCal

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Calendar integrations form on a white laptop

One-click usage reports

Collage HR comes with out-of-the-box PTO reports which save time and drive unique insights you wouldn't otherwise have.

Payroll reconciliation reports will save you hours of manual work updating vacation accruals or payouts in your payroll system. Meanwhile, time off usage or transactions reports will give you access to powerful insights about how your team works so you can measure and drive the cultural impact of your PTO policies.

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With Collage's time off tracking alone, I save at least 1-2 hours of work per week.
Andrea Lee
Associate Director - Finance
Canadian Cardiovascular Society |  32 Employees

There's a lot more of Collage HR to discover

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Say goodbye to paper forms and late enrolments by syncing your benefits plan with Collage HR.

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