The best HRIS platform for your Canadian business
All-in-one HR software that connects to your payroll and benefits system.
Trusted by thousands of businesses
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Collage HR Overview
Introducing the comprehensive HRMS that streamlines the entire employee lifecycle
Everything you need to manage your team’s HR in one place
Ditch the spreadsheets and start managing your employee data with a dynamic, intuitive and feature-rich HRIS that streamlines HR from end to end
Tools to manage and measure performance for the whole team
Any manager will tell you that running performance reviews using static documents is a giant headache. Collage enables managers to conduct more meaningful review sessions with a fraction of the effort.
- 360 degree reviews
- Goal management
- Recurring checkins
- Team surveys
Attract top candidates and simplify your hiring process
Our embedded Applicant Tracking System (ATS) streamlines the process of recruiting and hiring new team members so that businesses can look more professional, spend less time recruiting and make better hiring decisions.
- Custom job site
- Offer letters
- Candidate database
- Interview Pipelines
- Candidate communication
- Job board integrations
Put your benefits administration on autopilot
Manage your benefits plan administration from end to end directly within Collage HR, which eliminates the need for double-data entry and cuts down on costly enrollment errors. Plus, drive employee engagement and experience by delivering a seamless benefits onboarding experience.
- Online enrollments
- Benefits summary portal
- Instant benefits reports
- Dependent management
- Sync HR data with benefits carrier
- Works with most Canadian benefits providers
Spend way less time on payroll tasks
Are you tired of running payroll yourself? Access our team of payroll experts who can help ease the burden and ensure your payroll gets done right. Choose from one of our service packages based on your needs.
- Payroll data sync with leading providers
- Implementation support
- Access a dedicated payroll manager
- Payroll year-end support
Employee Records
The center of truth for your employee data
Easily manage and improve employee data with Collage while gaining access to valuable HRIS insights. Say goodbye to tedious double-entry by syncing employee data with your benefits and payroll provider.
Employment records & job progression
Track all individual job changes over time, including start dates, compensation structures, locations, departments, managers, and customizable data fields.
Track all individual job changes over time, including start dates, compensation structures, locations, departments, managers, and customizable data fields.
Employee self-update portal
Easily add and update personal information, including address, emergency contact info, name preferences, banking information, benefits enrolment, dependent information, and custom fields.
Easily add and update personal information, including address, emergency contact info, name preferences, banking information, benefits enrolment, dependent information, and custom fields.
Document storage and e-signatures
Employees can quickly sign or acknowledge important employment documents, which are automatically stored in their profiles.
Employees can quickly sign or acknowledge important employment documents, which are automatically stored in their profiles.
Custom fields & reminders
Track important information with customizable fields tailored to your team and company's needs.
Track important information with customizable fields tailored to your team and company's needs.
Offboarding and leave status
Keep track of employee benefits, document reasons for leave or termination, and reassign management roles and permissions for smooth transitions.
Keep track of employee benefits, document reasons for leave or termination, and reassign management roles and permissions for smooth transitions.
Team calendar integrations
Our HRIS is compatible with Google Calendar, Microsoft Outlook, and Apple iCal.
Our HRIS is compatible with Google Calendar, Microsoft Outlook, and Apple iCal.
Digital Onboarding
Easily onboard new hires with just a few clicks
Make the most of your new hire's first day using Collage HR. Our automated, reusable workflow takes care of employee forms so you can focus on making a lasting impression.
Automated employee data collection
Our dynamic document templates feature employee and employer e-signatures, read or acknowledgment receipts, and automatic saving to the employee profile.
Our dynamic document templates feature employee and employer e-signatures, read or acknowledgment receipts, and automatic saving to the employee profile.
Employment documents and e-signatures
Simplify your onboarding process with our dynamic document templates and e-signatures for both employees and employers. Ensure compliance and peace of mind with read or acknowledgment receipts and automatic document saving to employee profiles.
Simplify your onboarding process with our dynamic document templates and e-signatures for both employees and employers. Ensure compliance and peace of mind with read or acknowledgment receipts and automatic document saving to employee profiles.
New hire training
Our reusable program banks enable you to set dynamic due dates based on hire dates and deliver engaging multimedia programs. Set quiz questions or acknowledgement receipts to ensure their understanding of the material.
Our reusable program banks enable you to set dynamic due dates based on hire dates and deliver engaging multimedia programs. Set quiz questions or acknowledgement receipts to ensure their understanding of the material.
Onboarding and offboarding task management
Easily delegate onboarding tasks to multiple team members, ensuring a seamless integration for your new hire. Enjoy the flexibility of custom task banks and personalized assignment options, along with dynamic task due dates.
Easily delegate onboarding tasks to multiple team members, ensuring a seamless integration for your new hire. Enjoy the flexibility of custom task banks and personalized assignment options, along with dynamic task due dates.
Integrated benefits enrolment
Streamline your benefits enrolment process. Collage HR allows employees to efficiently complete their enrolments during onboarding, saving valuable time for your managers and HR teams. New hires can be conveniently enrolled in the appropriate class or division with just a few clicks during onboarding.
Streamline your benefits enrolment process. Collage HR allows employees to efficiently complete their enrolments during onboarding, saving valuable time for your managers and HR teams. New hires can be conveniently enrolled in the appropriate class or division with just a few clicks during onboarding.
Automated federal and provincial tax forms
Simplify the onboarding process with intuitive submission of TD1 and TD1X tax forms, ensuring that payroll teams have accurate information for their first pay run. Our dynamic form fill and auto-save feature simplify the process, and we provide embedded forms for all provinces, making it easy for employees to comply with tax regulations.
Simplify the onboarding process with intuitive submission of TD1 and TD1X tax forms, ensuring that payroll teams have accurate information for their first pay run. Our dynamic form fill and auto-save feature simplify the process, and we provide embedded forms for all provinces, making it easy for employees to comply with tax regulations.
Employee Engagement
Built to bolster team engagement
With a suite of features that include announcements, surveys, and check-ins, get the most out of your workforce and measure their engagement to drive productivity and success.
See Employee Engagement
Interactive Announcements
Engage your staff through interactive posts and customizable notification groups while promoting heightened visibility.
Engage your staff through interactive posts and customizable notification groups while promoting heightened visibility.
Surveys
Create unlimited team surveys and choose
between anonymous or individual responses.
Create unlimited team surveys and choose
between anonymous or individual responses.
Recurring Check-Ins
Enjoy the flexibility to customize question sets, intervals and access a historical record of check-ins by manager.
Enjoy the flexibility to customize question sets, intervals and access a historical record of check-ins by manager.
Activity Feed
From task reminders to upcoming birthdays, anniversaries, and company-wide announcements, our customizable feed ensures your team never misses a beat.
From task reminders to upcoming birthdays, anniversaries, and company-wide announcements, our customizable feed ensures your team never misses a beat.
Performance Management
Revolutionize your performance reviews
Transform the way you manage your workforce with improved effectiveness and simplicity. Collage HR streamlines performance management at your organization, increasing your ability to foster your employees' full potential.
See Performance Management360 degree reviews
360 Reviews module is your secret weapon for conducting efficient, customizable, and holistic employee performance evaluations. With our seamless process, you can tailor review templates, create specific question types, and manage groups effortlessly. Get real-time feedback from managers, peers, and employees, track progress, and export/print your review history.
360 Reviews module is your secret weapon for conducting efficient, customizable, and holistic employee performance evaluations. With our seamless process, you can tailor review templates, create specific question types, and manage groups effortlessly. Get real-time feedback from managers, peers, and employees, track progress, and export/print your review history.
Recurring check-ins
Our Check-Ins module enables managers and employees to hold regular 1:1 feedback sessions, ensuring structured and meaningful discussions concerning goals and feedback.
Our Check-Ins module enables managers and employees to hold regular 1:1 feedback sessions, ensuring structured and meaningful discussions concerning goals and feedback.
Goal setting and tracking
Track and enhance your team's productivity with Collage HR's Goals module. Create numerical targets for each team member, and monitor their progress over time.
Track and enhance your team's productivity with Collage HR's Goals module. Create numerical targets for each team member, and monitor their progress over time.
Time Off Tracking
Simplifying time off for employers and employees
Automate time off management for your organization with Collage HR. Our mobile friendly platform simplifies the process for employees, managers, and HR administrators alike.
See Time Off
Automatic, real-time time off balances
Our time off calculation module is designed to account for accrual rules, statutory holidays, annual carryovers, and other factors, ensuring every balance is accurate and up-to-date.
Our time off calculation module is designed to account for accrual rules, statutory holidays, annual carryovers, and other factors, ensuring every balance is accurate and up-to-date.
Custom time off types
Effortlessly establish Flexible Days, Work from Home days, Continuing Education days or any other time off category of your choice.
Effortlessly establish Flexible Days, Work from Home days, Continuing Education days or any other time off category of your choice.
Easy requests and approvals
Approvals are just one click away, once an employee logs in and submits a request, their manager will immediately receive an email notification.
Approvals are just one click away, once an employee logs in and submits a request, their manager will immediately receive an email notification.
Custom policy groups
By leveraging our time off rules, you can easily establish vacation entitlements and approval workflows that align with your organization's needs.
By leveraging our time off rules, you can easily establish vacation entitlements and approval workflows that align with your organization's needs.
Track both PTO and leave statuses
Effortlessly track your employees' paid time off such as vacation and sick leave, as well as formal leave such as short term disability and parental leave.
Effortlessly track your employees' paid time off such as vacation and sick leave, as well as formal leave such as short term disability and parental leave.
One-click usage reports
Save time and gain valuable insights with Collage HR's ready-to-use PTO reports. Our time off reports provide powerful data on your team's work habits, allowing you to measure and drive the cultural impact of your PTO policies.
Save time and gain valuable insights with Collage HR's ready-to-use PTO reports. Our time off reports provide powerful data on your team's work habits, allowing you to measure and drive the cultural impact of your PTO policies.
HR Reporting
Transform your HR data into actionable insights
Maximize your productivity by focusing on data analysis and not data consolidation. With Collage, you can seamlessly create critical HR, payroll, and benefits reports.
See HR Reporting
Reports library
Gain immediate access to comprehensive insights and dynamic data visualizations through our pre-built library of tailor-made and filterable reports, including personnel, demographic, tenure, payroll reconciliation, benefits enrolment reports, and much more.
Gain immediate access to comprehensive insights and dynamic data visualizations through our pre-built library of tailor-made and filterable reports, including personnel, demographic, tenure, payroll reconciliation, benefits enrolment reports, and much more.
Build your own custom reports
Our extensive library of data fields and filters allows you to create reusable custom reports tailored to your needs.
Our extensive library of data fields and filters allows you to create reusable custom reports tailored to your needs.
New hire training
Our reusable program banks enable you to set dynamic due dates based on hire dates and deliver engaging multimedia programs.
Our reusable program banks enable you to set dynamic due dates based on hire dates and deliver engaging multimedia programs.
Onboarding and offboarding task management
Easily delegate onboarding tasks to multiple team members, ensuring a seamless integration for your new hire.
Easily delegate onboarding tasks to multiple team members, ensuring a seamless integration for your new hire.
Integrated benefits enrolment
Streamline your benefits enrolment process. Collage HR allows employees to efficiently complete their enrolments during onboarding, saving valuable time for your managers and HR teams.
Streamline your benefits enrolment process. Collage HR allows employees to efficiently complete their enrolments during onboarding, saving valuable time for your managers and HR teams.
Automated federal and provincial tax forms
Simplify the onboarding process with intuitive submission of TD1 and TD1X tax forms, ensuring that payroll teams have accurate information for their first pay run.
Simplify the onboarding process with intuitive submission of TD1 and TD1X tax forms, ensuring that payroll teams have accurate information for their first pay run.
Recruiting (ATS)
Experience streamlined and effortless hiring with our intuitive solution
Recruitment can be challenging and time consuming. With Collage's Applicant Tracking System, you can streamline the process, attract a wider range of candidates, and present an attractive brand to prospective employees.
See Recruiting
Launch your own job site in minutes
Gain immediate access to comprehensive insights and dynamic data visualizations through our pre-built library of tailor-made and filterable reports, including personnel, demographic, tenure, payroll reconciliation, benefits enrolment reports, and much more.
Gain immediate access to comprehensive insights and dynamic data visualizations through our pre-built library of tailor-made and filterable reports, including personnel, demographic, tenure, payroll reconciliation, benefits enrolment reports, and much more.
Dynamic interview pipelines
Create customized interview stages, efficiently store and arrange notes and files, invite Hiring Collaborators for comprehensive team-wide visibility into the hiring process, and even issue offers straight from the interview pipeline.
Create customized interview stages, efficiently store and arrange notes and files, invite Hiring Collaborators for comprehensive team-wide visibility into the hiring process, and even issue offers straight from the interview pipeline.
Automated candidate communication
Streamline your communication strategy through automatic responses and dynamic email templates.
Streamline your communication strategy through automatic responses and dynamic email templates.
Generate, send and sign offers
Draft highly professional-looking offer letters in just a few clicks. Track the status of each offer: from delivery to acceptance or decline, you'll always know where you stand.
Draft highly professional-looking offer letters in just a few clicks. Track the status of each offer: from delivery to acceptance or decline, you'll always know where you stand.
Employee Training
Customize employee training for your business
Streamline online employee training programs for new hires and those already on board. With our cutting-edge management tools, training programs have never been easier to oversee and navigate.
See Employee Training
Enrol new hires or existing staff
Easily enrol new hires into training programs through our user-friendly onboarding workflow.
Easily enrol new hires into training programs through our user-friendly onboarding workflow.
Multimedia content delivery
Choose the format that works best for you. Our training program allows you to include links, file attachments, and embedded videos which allow for a dynamic and engaging learning experience.
Choose the format that works best for you. Our training program allows you to include links, file attachments, and embedded videos which allow for a dynamic and engaging learning experience.
Quizzes and acknowledgements
Test the effectiveness of your training and gauge your team's attention with multiple choice questions that can be easily added to the end of your program.
Test the effectiveness of your training and gauge your team's attention with multiple choice questions that can be easily added to the end of your program.
Track completion
HR admins can easily monitor the completion rate of training programs for their staff to ensure they're on track. In addition, exporting training program status reports in the Reports section allows for easy sharing with third-party stakeholders.
HR admins can easily monitor the completion rate of training programs for their staff to ensure they're on track. In addition, exporting training program status reports in the Reports section allows for easy sharing with third-party stakeholders.
Payroll Services
Simplify your payroll processing
Efficiently manage employee pay, tax remittances, and record-keeping with our seamlessly integrated platform. Eliminate the hassle of dual entry and save valuable time.
See Collage's Payroll SolutionsMake HR and payroll work together
Collage HR connects with Canada's top payroll providers by eliminating tedious manual data entry and significantly reducing the occurrence of errors.
Collage HR connects with Canada's top payroll providers by eliminating tedious manual data entry and significantly reducing the occurrence of errors.
We adapt and grow with your business
Simplify administration with Payroll Sync, or opt for the full white glove experience with Full-Service Payroll. Our team of experts will be there to make payroll work for you.
Simplify administration with Payroll Sync, or opt for the full white glove experience with Full-Service Payroll. Our team of experts will be there to make payroll work for you.
Solving the pain without migrating software
Keep your current payroll software, or we’ll help you set up the perfect platform that fits your needs (at a pretty great price too).
Keep your current payroll software, or we’ll help you set up the perfect platform that fits your needs (at a pretty great price too).
Payroll Data
Sync
Sync
Pay run setup and execution
ROE preparation and filings
Benefits
Deductions
Deductions
RSP
contributions
contributions
Dedicated Payroll Manager
Year-end reporting, review and audits
Bonuses, commissions and allowances
Benefits Administration
Your integrated benefits solution
Experience a streamlined and comprehensive benefits process for both HR administrators and employees with our paperless, automated system. No more manual data entry, late enrolments or employee confusion. Improve efficiency and simplify your benefits management with our integrated solution.
See Benefits AdministrationWe don't replace your benefits advisor
Unlike many of our competitors, at Collage we partner with your advisor rather than force you to move your business. Unlock the power of digital benefits administration without losing your trusted relationships.
Unlike many of our competitors, at Collage we partner with your advisor rather than force you to move your business. Unlock the power of digital benefits administration without losing your trusted relationships.
Benefits enrolments from within your HRIS
Collage HR simplifies benefits enrolment by integrating it into the employee onboarding process. This means new hires complete enrolment before their first day and the information is automatically sent to your carrier(s).
Collage HR simplifies benefits enrolment by integrating it into the employee onboarding process. This means new hires complete enrolment before their first day and the information is automatically sent to your carrier(s).
Ongoing HR data sync
Experience effortless management of your benefits plan, while your team evolves. Our intelligent benefits administration system not only solves enrolments for you, but also significantly reduces the time and effort required to maintain your benefits plan.
Experience effortless management of your benefits plan, while your team evolves. Our intelligent benefits administration system not only solves enrolments for you, but also significantly reduces the time and effort required to maintain your benefits plan.
Benefits plan summary portal for employees
Accessible right from the HRMS, the benefits plan summary portal includes a detailed breakdown of coverage types, along with links to relevant claims portals, downloadable booklets, and multi-provider support
Accessible right from the HRMS, the benefits plan summary portal includes a detailed breakdown of coverage types, along with links to relevant claims portals, downloadable booklets, and multi-provider support
Built-in benefits compliance
Reduce the risk of costly errors that could harm both your business and your employees with smart forms, automated waiting periods, and improved visibility into plan administration.
Reduce the risk of costly errors that could harm both your business and your employees with smart forms, automated waiting periods, and improved visibility into plan administration.
Dependent management
Simplify the task of adding dependents for your team members who are getting married or having children. They can update their dependent status directly within the HRMS (Human Resources Management System).
Simplify the task of adding dependents for your team members who are getting married or having children. They can update their dependent status directly within the HRMS (Human Resources Management System).
Switch providers without re-enrolment
With Collage HR, you can switch carriers without going through a costly re-enrolment process. This empowers you to choose the best provider for your team's changing needs.
With Collage HR, you can switch carriers without going through a costly re-enrolment process. This empowers you to choose the best provider for your team's changing needs.
Benefits data at your fingertips
Stay on top of your benefits with our convenient benefit update digest, benefits coverage reports, dependent status reports, and personalized custom benefits reports.
Stay on top of your benefits with our convenient benefit update digest, benefits coverage reports, dependent status reports, and personalized custom benefits reports.
How we're different
Making payroll, benefits and HR work together
We understand HR doesn't work in isolation.
With Collage HR, you can connect your HR system to leading third-party payroll and benefits providers. Get all the advantages of sync without leaving behind your trusted benefits advisor or undertaking a painful payroll migration.
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See how we’ve helped Canada’s top growing companies
Whether you’re starting up, scaling up or modernizing your workplace, Collage HR offers flexible tools that scale with your needs
