Best Time Off Software for 2026 | Top 10 PTO & Vacation Tracking Tools

1. Collage HR: Best Overall Time Off Software for Canadian SMBs

We might be biased, but Collage HR is the best time off management platform for Canadian teams. It’s built in Canada, for Canada, with fully integrated HR, payroll, and benefits.

Collage’s Time Off module makes tracking, approving, and reporting on vacations and sick days effortless. Employees can request time off right from their dashboard, while managers approve in seconds with real-time balance visibility. Everything syncs with payroll automatically. No spreadsheets, no manual calculations, no missed stat holidays. Collage also connects to your tools, integrating seamlessly with Google Calendar, Microsoft Calendar, and Slack.

What we love about Collage:

• Custom time off policies for vacation, sick days, and personal days
  
  
• Automatic accrual tracking and CRA-compliant stat holiday rules
  
  
• Manager and employee self-serve with intuitive approval workflows
  

• Flexible approver and workflow capabilities, allowing complex multi-approver, delegation, and other workflows

• Integration with payroll and timesheets
  

• Bilingual Canadian support from real HR and payroll experts
  
  

Who it’s for:
Canadian SMBs that want an easy, compliant, all-in-one solution to track vacation and sick days.

Buy Canadian offer: Collage is offering 10% off your current bill or new quote for eligible vendors.

2. BambooHR

A U.S. based HR platform known for its clean interface and strong time off tracking capabilities.

Pros: Intuitive PTO tools, mobile app, automated approval flows
Cons: U.S. focused, lacks Canadian compliance, expensive for SMBs

Buy Canadian → Eligible for 10% savings on your current BambooHR bill or new quote with Collage

3. Rippling

A global HR and IT platform that offers time off management as part of a broader suite.

Pros: Automated workflows, customizable leave types, integrates with Slack
Cons: U.S. centric, expensive, and not built for Canadian compliance

Buy Canadian → Eligible for 10% savings on your current Rippling bill or new quote with Collage

4. Employment Hero (previously Humi)

A Canadian-origin HR software now owned and operated by Australia-based Employment Hero. Offers time off tracking integrated with HR and payroll.

Pros: Centralized dashboard, easy request and approval workflows
Cons: No longer Canadian-operated, weaker support for complex accruals

Buy Canadian → Eligible for 10% savings on your current Employment Hero bill or new quote with Collage

5. Rise

A Canadian HR and payroll provider with a simple time off module.

Pros: Local presence, intuitive employee experience
Cons: Limited reporting and customization, inconsistent support

6. Workday

Enterprise-level HR suite with advanced workforce and absence management tools.

Pros: Robust reporting, scalability, configurable leave policies
Cons: Overbuilt for SMBs, costly, heavy implementation

Buy Canadian → Eligible for 10% savings on your current Workday bill or new quote with Collage

7. Bob (HiBob)

A culture-focused HR platform that includes time off tracking for global teams.

Pros: Modern design, strong visibility into company-wide schedules
Cons: Pricing complexity, no Canadian payroll integrations

Buy Canadian → Eligible for 10% savings on your current Bob bill or new quote with Collage

8. Connecteam

An operations app popular among deskless and hourly teams, with built-in time off and scheduling features.

Pros: Good for mobile-first teams, integrates with scheduling and communication tools
Cons: Not an HRIS, lacks robust compliance and payroll tools

9. Vacation Tracker

A standalone time off management tool that integrates with Slack, Microsoft Teams, and Google Workspace.

Pros: Great for small teams, user-friendly requests and approvals
Cons: Limited reporting and HR integration, isolated tool

10. Deel

A global platform primarily used for international payroll and compliance that now includes time off tools.

Pros: Global leave tracking, built-in policy templates
Cons: Overly complex for domestic SMBs, U.S. first compliance

Buy Canadian → Eligible for 10% savings on your current Deel bill or new quote with Collage

What to Look for in Time Off Software

• Automatic accruals and policy tracking for vacation and sick time
  
  
• Manager approvals that sync with payroll
  
  
• Visibility into balances and time off calendars
  
  
• Integration with HR and payroll to avoid double data entry
  
  
• Canadian compliance (stat holidays, provincial differences, and bilingual support)
  
  

Why We Rank Collage HR #1

Most time off tracking tools fall into one of three categories:

• U.S. software that doesn’t account for Canadian compliance
  
  
• Enterprise tools that are too complex for small teams
  
  
• Standalone apps that don’t integrate with payroll or HR
  
  

Collage HR bridges that gap, built for Canadian businesses that want time off, HR, and payroll to work together seamlessly. It’s modern, bilingual, compliant, and backed by real Canadian HR experts.

Book a demo with Collage HR